Finances and Fundraising

School Financial Procedures

Managing finance is a critical component of school athletics. All money collected or raised for a Sentinel team must follow approved school procedures. 

Fund Collection

All fund collection must be approved by school administration. Fund collection must be completed using Rycor. A request to collect funds can be submitted by completing this Rycor Request Form. Within that form, responders are required to submit a fund collection request form, which must be approved by administration prior to forms and fees going live on Rycor. 

Purchasing

If a teacher sponsor, coach, or volunteer needs to purchase something for their athletics program, a purchase request form must be completed and approved by administration before making any purchases. All documents need to be sent to rodneyhodder@nlschools.ca, jarrattrose@nlschools.ca, and corrinathomas@nlschools.ca. Individuals will be notified once an administrator has signed off and approved the request before making a purchase.

After the purchase, please complete the Expense Reimbursement Form and email it to the addresses listed above. Please ensure you include a copy of the receipt or invoice. If you do not have approval before you make a purchase, you run the risk of not being reimbursed. 

Purchase Request Form (Must be submitted/approved prior to spending)

Expense Reimbursement Form (Must be used to be reimbursed or to request a cheque. Please include receipt or invoice)

Fundraising and sponsorship

Obtain school approval before advertising fundraising. Corporate sponsorship requires approval from school administration and School Council under applicable district requirements. Donors do not gain authority over roster or program decisions.

Equipment and closeout

Track school uniforms and equipment and arrange their return. Reconcile funds and outstanding expenses through the school at season end. Administration determines treatment of balances and property under applicable financial requirements; funds are not the personal property of a coach or parent group.